Our Services | HOA Accounting Tucson

Module 01

1. Full-Charge HOA Bookkeeping & Accounts Payable

Maintain an immaculate general ledger backed by dual-control authorization workflows. We manage vendor invoice receipt, automated digital board approval routing, check generation, and monthly reconciliations across operating and reserve bank accounts.

Accrual-basis fund accounting tailored to homeowner associations
Dual-signatory digital invoice routing and electronic disbursements
Positive Pay fraud prevention integration with Arizona banks
1099-NEC annual vendor tax processing and state filings

Treasurer Key Deliverables:

Reconciled General Ledgers Complete audit trail for every transaction, check, and deposit.

Positive Pay Security Direct verification with your local Tucson bank to block check forgery.

Module 02

2. Assessment Billing, Dues Collection & Owner Portals

Maximizing cash flow while maintaining respectful community relations and total compliance with Arizona collection rules. We provide modern digital payment options to homeowners and structured collection workflows for delinquent accounts.

Homeowner 24/7 web portal: Recurring ACH, credit card, and e-check
Automated monthly electronic statements and digital coupons
A.R.S. Title 33 statutory late fee and notice schedules
Seamless coordination with association legal counsel when required

Collection Performance:

Our clients consistently maintain a 98%+ collection rate thanks to accessible online payments and automated reminders.

Module 03

3. Monthly Financial Statements & Board Packages

Delivered punctually by the 10th of every month, our comprehensive financial reporting packages provide the exact data board members and property committees need to make confident fiduciary decisions.

Executive Summary with cash balances and Key Performance Indicators
Balance Sheet with comparative prior-period snapshots
Income Statement with Month-to-Date & Year-to-Date Budget Variance
Reconciled bank statements and aging delinquency breakdown

Monthly Package Contents:

Balance Sheet

Income Statement

Budget Variance

Aging Summary

Check Register

Bank Statements

Module 04

4. Reserve Fund Tracking & Capital Study Alignment

Protect community asset values and avoid unexpected special assessments. We synchronize your reserve account contributions with professional reserve studies and track capital replacement expenditures.

Scheduled monthly transfers from operating to reserve bank accounts
FDIC-insured multi-bank placement via CDARS/ICS networks
Reserve expenditure tracking against 30-year study projections
Proactive capital planning to prevent deferred maintenance

Reserve Safeguards:

100% FDIC Coverage Deposit placement ensuring complete insurance on all reserve balances.

Special Assessment Prevention Predictable funding models tailored to Sonoran desert climate wear.

Module 05

5. Annual Budget Modeling & Projections

Collaborating with your board treasurer to draft realistic annual operating budgets based on historical expense trends, Pima County utility forecasts, and upcoming vendor contracts.

Module 06

6. CPA Audit & State Tax Coordination

Compiling comprehensive audit-ready binders for your independent CPA, eliminating hourly billing overruns, and assisting with federal Form 1120-H and Arizona Department of Revenue corporate returns.

Specialized HOA Accounting Services